Step by Step guide to PowerPoint Chart Animation

Step by Step guide to PowerPoint Chart Animation


Hi! I’m Ramgopal from Presentation-
process.com. In this video, I’ll give you a step-by-step guide to PowerPoint
chart animation. When it comes to presenting charts, there are two distinct
approaches. The first approach is the usual boring approach which intimidates the audience. The second approach is the storytelling approach where you
communicate a coherent story with your PowerPoint charts. In this video, I’ll show
you the distinction between the two different approaches and I’ll also give
you a step-by-step guide to applying PowerPoint chart animation like a pro, so your slides are clearer and more
memorable for your audience. So, let us jump right in. When it comes to presenting chart slides, most business presenters make their presentation like this. They show
everything in one go. Now, think about the audience. They won’t really know what
exactly to look at in this chart. Even the slide title doesn’t give them any help. Normally, when so much information is
presented to your audience in one go, it intimidates them, and they usually tune out. Now, take a look at the same chart when presented like a story. First, I show
just the slide title. Take a look at the title here. It says – “Cindy shows the
biggest improvement in four months”. With just the title, the audience gets a clear
idea about what the chart is going to be about. Now, compare this with the previous title
which says, “Sales performance in the first four months”. It doesn’t give any idea
about what is the take away from tihis chart. The next step is to orient your
audience to the chart you’re about to present. By showing them the two Axes.
The way I would narrate this is – “I’m going to show the performance in thousand
units of Alan, Bob and Cindy across four months”. Now, your audience has a clear
idea about what is going to be presented. Then, I’ll start telling the story with
my chart. The way I would say this is – “First, let
us take a look at the performance of Alan across the four months. As you can
see here, the performance in the month of April is pretty much the same as the
performance in the month of Jan for Alan. Now, let us try and compare the performance of Bob
with Alan. As you can see here, the performance in the month of April has
been pretty much the same as in the month of Jan for Bob as well. Now, I wish
to draw your attention to the performance of Cindy. As you can see in
the month of April, Cindy has performed significantly higher than her
performance in the month of Jan. What is important to note is – Cindy’s performance
has been on the rise in the last four months. Whereas Alan and Bob’s
performance have been inconsistent. Now, did you notice the difference in the two approaches to presenting a chart? In the first approach where I showed everything in one go, audience got overwhelmed. Whereas in the second case, I was able to communicate a compelling and coherent story with the
chart. Now, that is the way to make an impression on your audience when you
present your charts. Now, I’m going to show you the mechanics behind adding
custom animation to your charts. I’m going to apply custom
animation to this chart. So, I’m going to click on the chart. Then, I go to the
‘Animations’ Tab in PowerPoint ribbon, and then, I want to keep the Animation
pane open, so it’s very easy for me to follow the actions I’m about to take
here. So, I’m going to click on the Animation pane, and that opens a pane
that shows the various steps in the animation sequence. The next step is to
choose an appropriate entrance animation to the chart. I usually prefer
to use ‘Wipe’ animation for my column charts. So, let me go to ‘Wipe’ and as you can see here, the direction of wipe is from Bottom to Up, which is perfectly right for
us. And when I go to the slide show mode, and click, I have the entire chart
animating in one go. Now, that is not the way that I would like my animation to
be. I want to have animation in a proper sequence. Now, how do I animate the various elements in the chart in a proper sequence? If I go to the
animation pane, I can see only one animation event here. That is where,
understanding the right chart animation technique comes into play. I’m going to click on the chart. Then I go
to the ‘Effect options’ here. You can also go to ‘Effect options’ by clicking on the
small arrow option here and going to ‘Effect options’. In this case, I’m going to choose
a simpler option which is – to choose this one. Now, as soon as I click on that particular icon, I can see this drop-down menu appear. By default, the animation is applied as one
object. Which means, the entire object is going to be animated in one go We don’t want that option. We want to
animate it ‘By series’ or ‘By category’. Now, let me show you what I mean by animating the
chart by series. Let us apply this option ‘By series’, and now let’s go to the slide
show mode. On the first click, I get to explain the two Axes to the audience. Then, on my first click – I have my first series appear. Then, on the next click – my
second series appears and on the third click – my third series appears. Normally, the ones that you see here on the horizontal axis are called ‘Categories’ and the ones you see
on the vertical axis are called ‘Series’. So, when you choose to animate your chart ‘By series’, you choose to show the performance of each of the sales people
on a click. Now, let me show you what happens when I choose to animate the chart ‘By category’. Once again, I click here. I go to the
‘Effect options’. Now, when I make the change, it will replace whatever that
has been selected here. So, instead of ‘By series’ I’m going to choose ‘By category’. Now, let me show you what happens. On the first click, I have my Axes explained. Then, on the second click, I have my first month’s performance shown, which is
‘Performance by category’. Then, I click for the second month, third month and fourth
month. You choose this option whenever you want to talk a bit more about the events that happened in a particular month, rather
than to talk about the performance of different sales people. Now, there are a
couple more options available in ‘Effect options’. They are – ‘By element in series’
and ‘By element in category’. They’re very painful for the audience, because every
single element appears on click and that can really bore your audience and they
will tune out. So, I would recommend that you don’t use any of these two options –
which is ‘By element in series’ and ‘By element in category’. Always stick to ‘By
series’ or ‘By category’. So that is the secret that top class business presenters
use to communicate a coherent and compelling story with their chart slides. I
hope you got a clear idea about how to use PowerPoint chart animation to tell a
meaningful story to your audience. As a thank you for watching this video this far, I’ve put together a small and free Mini training called – ‘Learn five simple Animation tricks under
five minutes to make your slides clear and memorable’. It’s a beautiful training that
shows you how to leverage the power of custom animation to tell compelling and
coherent stories with your PowerPoint slides to your audience. You can sign up
for the Mini training by clicking on the button here. You can also sign up for the
Mini training by clicking on the link provided in the description area right
below this video. If you are a business presenter, like a business owner, a business executive, a trainer or a consultant – this Mini training is a must watch for you. So, click on the button here and enroll for the training. I’ll see you inside the
training. Bye bye!

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  1. Thanks for the video. I tried this and so far it worked well. However, I would also like my slide to have an exit animation that is as one object. Is it possible to have the object animated by series on the way in and animated as one object on the way out? Any suggestions would be great.

  2. Thanks Mr. Pal. On your advise not to select "elements in series" or "elements in categories", i think there are exceptions to the rule. For example when you have a donut chart composed of 3 pieces, you may get an exciting effect by using one of these options. Thanks again for the wonderful videos.

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